When planning my advert i devised a set off pre production documents. These documents helped when designing my idea because I could see what was possible when making our advert which helped us come up with a plausible advert idea.
Proposal
The first document we made was a proposal. This was a short plan of what we were going to do for our advert which listed what was the story of our advert, our target audience , our settings and the actors. This document was very important to our advert . The document was a plan could stick to for our avert. It was used thoughout our advert to remind ourselves what we should do . This was important because it was a guide to what we should do for our advert. We could have used it more. If i used it properly I would have used it during my pitch. If I did a pitch in front of Apple we could have given them the document , so they get a better understanding of the advert and convince them to put money into our advert which eventualy lead to our advert being used. The Propsoal was also very important because it laid the basic plan for our advert which we followed when we got lost. On the next project i will carry out I will create a more detailed Propsoal which outlines evry part of the advert because durinng this project we did not know what to do for one scene so had to come up with it on set which wasted time.
Production schedual call sheet
The second document was the production call sheet. This was a plan for the cast and crew to tell them where there supose to be on certain days. This was to make sure everyone is where their suppose to be on the days of filming to make the production flow smoothly. The document was very important because it informed everyone where they should be , meet and how to get there. This ment that everyone was where they were suppose to be meaning our time was used effectively. Also it was a checklist of who we had where so we knew who to talk to on set and we knew names. If it was a longer production with more cast I could have used it more. This is because it would have a plan for each day and each setting so it would have more of a use. On my next project i will make sure that all the cast and crew received a copy of this document because some of the cast became lost and did not know where they were going.
Location Visit Sheet
The third document was the location visit sheet. This document was used to show all the loactions we would film in. After reseachering many different loactions we chose 3 loactions. This document helped us plan what was going to happen in each loactions. The document showed a map , dangers of the location and the weather of the loactions on the day we were filming. This ment we could see if it was possible to film scenes at the location. It also helped see if we could film on that day due to weather. The document was very useful because it helped set up what was possble to film. There were problems with the locaions including busy road and streets , so this documentwent though the problems and helped us se what we could and could not film. This document also helped see what days it was possible to film and what days were not possible due to the weather because one day we werre orignally going to film it was raining so we changed it while makeing this document. The problem we had though was the plan did not include all the locational problems there was so when we got to the loactions there was unseen problems includeding a car parked in the way where we were going to film. On my next project i will recret more people to go on location visits to see problems that occur so we can a more extensive location visit sheet.
Budget
The forth document was the budget document. This document was used to set out the budget of our production. The buget helped me see how much money we needed for our production. This sheet made sure what funds went where when creating our advert. This ment the advert would be more cost effective because we could see what to pend where and stopping us over spending. The document was useful because it helped us not over spend on the advert. As a indepennt film company we do not have a big buget so this document ment we would not spend over the li it bank rupting the company. I could have used the documet more. If i was appling for funds from apple this sheet would show how much is needed and show apple where there money is going so they can rely that the fuinds are going to the right company to make their advert. The problem with the buget was the prices were not correct. On my next project I prices of everything before makeing would check the the buget sheet so we can have an acurate budget so we do not overspend.
Shooting Schedual
The fifth Document i used was the shooting schedual. This document was a plan of what was happening on each day of shooting. This document what day , what scene we were shooting, who is supose to be there, what they should be wearing , location and what props are needed. This showed us and the cast what was happening on each filing day so everyone knows what was going to happen. This document was useful because it set up hat we was filming on each day and gave told the cast where they have to be and what they have to wear so they were prepared for shooting that day. If the doucment was not there the cast and crew would have no clew what they were dooing and where they should be on certain days.The document was used alot by all the cast and crew who all got there own copy which ment they knew what was happening on each day. If it was a biggere production it would have been used more because there would be more to film and a bigger cast and crew that will need to know what was happening and where it was happening. On my next project i would have mad a more detailed and longer schedual so every one knows what is going to happen on each day.
Shot List
The sixth document i used was the shot list. The document was a plan of each shot that will be filmed in the advert and shows what order they are in. This document show what scenes need to be filmed , what shot number and a description. This shows what needs to be filmed for each scene to fit into the story so we can complete the advert. This schedule also showed what needed to be filmed so showed who needed to be where so we can plan when people should be on set. The document was very useful because it showed what needed to be filmed so it prepare us of what was being shot on each day. The document also showed what had to be shot in each scene so I knew what needed to be shot. If the document was not there i would not know what need to be shot so the advert would be at a stand still. If the the production was bigger the document would have had more shots and scenes because more needed to be done to film the advert. To improve my advert i would have made the document more detail with more detail in each shot because the document lacked detail so shots had to be made on the spot. This would mean the advert would be more planed taking up less shooting time.\
Risk assessment
The seventh document i made was the risk assesment. The document was a plan that set out any problems that could occur while filming. This document includes what problems could be faced, the severity of the risk , how likely they would occur and what to stop the problem. This shows what problems will be faced when making the advert. It show us what to watch out for when making the advert to avoid these problems. The advert is filmed in public so there are dangers not just to the cast and crew but the general public, so this document helped us plan to keep the general public out of danger so we don't get in trouble . This document was important because it helped stop any problems that could of occurred and kept the general public out of danger . This would delay or possible stop filming of the advert so the advert would not have been finished. If the document was not there , an accident have occurred. If the production was bigger there would have been more risks to write about so the document would have had more use. To improve the document i would have made the document more detailed. The problems did not have enough detail so there was more of a risk of them occurring . Also there is not enough detail of what to do if the problems do occur this would mean we would not know what to do delaying filming times and possibly stopping the cast or crew working.
Contact Details
To eighth document I made was the contact details. The document shows how to contact the cast and crew if it is needed. The document includes the mobile and home numbers. If for any reason we needed to contact one of the cast and crew we can because we have there numbers. This we increase the speed of shooting because we can contact them to tell them anything they need to know including filming times and location. Also if they do not turn up we can contact them to see where they are. This document is important because it is the key way of contacting the cast and crew if they are not with us. We can contact them if we need to know anything or tell them anything. If I did not have the document there would be no way of contacting them so the filming will be halted because we can't tell them anything. If it was a bigger project the document would be used more because there would be more cast and crew needed to be contacting so there would be more names on the document. The document could be improved by including addresses and any other way to contacting them. Also more of the cast and crew could of been added to the document , this would mean it would have been easier to arrange everyone to work.
Costumes and Props
The ninth document i made was the costumes and props . The document is a plan of what all the cast will be wearing in the shoot . Also what props will be needed in the advert. The document includes what costumes and props are needed and when they will be needed . This will be used to give to the cast , so they know what they need to wear in the shoot. It also lets us know what props we need to get for the shoot. This is needed because it makes sure we have everything for our advert . This will stop the adverting being halted trying to replace the props The document is also used to make sure we have everything while we are on set. This will increase the speed of shooting because we know what the cast are wearing , so they did not look out of place in the advert. The document is important because it shows what is needed for the shoot and show the cast what they need to bring. If the document was not their the cast would not know what to wear and I would not know what to wear. The document would be used more if it was a bigger production because there would be more props and costumes needed to be sorted out. To improve the document more detailed would be needed with the costumes because there is basic details e.g. (dress). Also not all the props are on the list which means we had to find props on set.
Contingency plan
The final document I made was the contingency paln. The document is pan of what problems could occur. It also includes what i would do to overcome these problems. The document shows the problems of location , weather and dates. If something goes wrong the whole cast and crew knows what they can do to if these problems occur. If the problems did occur it would not stop the filming because of the plan. The plan was a backup plan if anything went wrong . The plan was useful because it showed the cast and crew knew what to do if there were problems. The document was used on set because we had to change the day of shooting. All the cast and crew knew what to do so filming was not stopped. If the project was bigger there would have been more problems that could occur so the document would have been used more. To improve the document i would have ddved more of the problems that could have occured and more soultions because not all the probles were included which ment if they did occure we would not know what to do. Also more details would have been added of what to do like days we could have changed it to.
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